Verifying mail list addresses in ConnectRight Mailer

Address Verification (ZIP+4) processing standardizes addresses to USPS requirements and appends postal information needed to presort mailings. Learn how to verify your mail list addresses in ConnectRight Mailer in order to meet USPS© requirements.

1. Click the Verify button to begin.
   • Note:When you finish importing a file, a green star will appear on the Verify button. If a yellow triangle appears, some fields were not mapped correctly.
     
2. Select one of the Address Verification Options :
   • Keep the mail list Company Name value is selected by default, this ensures that the company name in your mailing list will not be modified during the verification process.
   • Update mail list Company Name to match USPS Company Name updates the company names in your mailing list with the business names from the USPS ZIP+4 file.
     
   • Select Prevent significant changes to address as presented if the list owner must mail to the address of record and the address cannot be changed. City, State and ZIP will not be changed unless the value is blank.
   • Select Geographic (Latitude/Longitude) coding to append latitude, longitude, census codes to the mail list. ZIP and ZIP+4 is used to generate and assign the geocode data.
   • Select Change CASS summary (PS 3553) mailer info: to enter the mailer information you want to be applied to sections B and D of the CASS summary (form 3553) document.
     • Mailer name and address is populated with the individual responsible for the mailing. You can also set the default mailer information in Preferences > Verify Reports.
3. Click Run or Run Verify Only.
4. Click Run.
   • Select Do not show this message in the future to stop the confirmation message appearing again.
5. ConnectRight Mailer will process your list and verify its accuracy.
   1.  If a window appears that your mailing list requires additional fields select one of the following:
      1. Add to modify your list and add the required fields.
      2. Don’t add to leave your fields unchanged. This may result in some information being lost during processing.
   2. If a window appears that some results are longer than a field in your list, select one of the following: 
      1. Lengthen to modify the length of the fields.
      2. Truncate to keep the field length. The data will be shortened to fit the current width, which can affect your delivery.
6. ConnectRight Mailer will process your list. When the job status is complete, click Close.
7. Close the Address Verification window and click Save.