Your documents, perfectly managed.
Trying to solve any of these challenges?
The solution
Our Document Management
Embrace opportunities
What we can offer you
What's your goal?
Improve your document handling and communication, enabling your team to concentrate on their core tasks. Easily integrate with your existing systems and processes. Keep everything on schedule with better tracking. Send documents securely for printing and posting, saving time, money, and ensuring customer satisfaction.
Improve mail handling by cutting manual processes with efficient scanning and digital delivery, ideal for remote work. Ensure important mail reaches the right person quickly, with a clear audit trail to avoid delays and fines while saving on storage and reducing paper use.
We help you keep it simple. Easily create, update, and share documents internally and externally. Ensure the right people get the right documents at the right time, with full audit tracking from creation to archiving or destruction.
Success Stories
By adopting our print to post solution, Preim cut costs for processing, postage, and supplies from £2 to 75p per letter. Freeing up staff time, and securing the best postal rates.
Mars Capital required a solution to send 30,000 mailings per month as their client base grew. They chose Pitney Bowes for integrity, scalability and compliance.
Perth & Kinross Council improved service, cut costs, reduced paper, and stayed compliant. Our Document Management solution provided the reliability and consistency they needed.
Frequently asked questions
What does the Pitney Bowes Document Management solution include?
Our Document Management includes tools and solutions for handling all aspects of document sending, receiving, and management within your organisation. It includes automated workflows, integration with your existing systems, and secure archiving to improve efficiency and reduce manual tasks, all while complying with UK regulations.
Is the solution scalable as our organisation grows?
Yes, our document management solution is fully scalable. Whether you're a small business or a large enterprise, it can expand or reduce in scope without requiring a complete overhaul. This flexibility allows you to adapt the solution to your changing organisation.
Is personal data encrypted? How long is it kept for?
Yes, personal data is encrypted to meet UK GDPR and other security and compliance standards, ensuring your sensitive information remains secure. The data retention period is configurable allowing, you to set retention policies that align with your organisation’s requirements.
How much does it cost?
The cost of our document management solutions varies depending on your specific needs. The final price depends on the options you select. Our pricing model includes software, hardware, setup, and installation costs. We offer flexible commercial agreements, including 36 or 60-month fixed-term contracts. You can choose a payment plan or direct purchase based on your preference. For a customised quote, please contact us.
What does the cost of set up include?
The setup cost covers a full-service implementation of your chosen document management options. This could include uploading your company address books, configuring templates, installing current compliance regulations, and setting up notifications via email and SMS. Our team also integrates the solution with your network and Active Directory settings, followed by comprehensive training to ensure the solution becomes an intuitive part of your operations.
Are there any additional costs?
Depending on the solutions you choose, additional charges from your mobile provider for SMS notifications may apply.
Do I have to buy the hardware from you?
No, you can use your existing hardware, although we do not provide support for third-party hardware. Opting for our hardware allows you to benefit from our expert support, with one supplier and a single point of contact. We also offer various payment plans to help spread the cost, reducing upfront expenses.
How does installation work?
Installation is a collaborative process with our UK-based team. We work with you through each step, ensuring the system is fully prepared for installation. Some pre-installation work may be conducted remotely before our engineers complete the setup on-site. Our extensive network of engineers across the UK handle all configurations, installations, and provide training (available both remotely and in-person).
What kind of training is provided?
We offer training tailored to your organisation's needs, available both remotely and in-person. This training ensures that your team is confident in using the solutions effectively, with full support from our specialists.
Can I request a demonstration?
Yes, we offer tailored demonstrations. Our specialists will walk you through the functionalities (online or in-person) so you understand how the solution can meet your specific needs.
Can the system be integrated with our existing software?
Yes, our solution is designed to integrate with your existing systems and processes, including HR, security, and communication platforms. We’ll work with your IT team to ensure smooth integration.
